Headquarters: Delray Beach, Florida
Seeking a highly skilled, detail-oriented Remote Executive Assistant to manage complex task coordination, confidential communication, and administrative support for an executive managing sensitive, time-critical responsibilities.
Key Responsibilities:
– Build and manage an Asana-based task management system between two executives in different locations. This includes setup, ongoing updates, and relaying communications between parties.
– Communicate with a second executive on behalf of the primary hiring executive to manage project updates, task accountability, and shared deadlines.
– Maintain strict confidentiality, professionalism, and mature tone in all communications.
– Manage and triage high-volume email inboxes (Outlook and Gmail), flagging key action items and assisting with follow-up as directed.
– Provide scheduling support across Google Calendar and Microsoft Outlook.
– Assist with inbox organization, document management, cloud backup setup, and remote desktop cleanup.
– Coordinate business travel and personal logistics when needed.
– Support household or operational errands that may require online research, order placement, or vendor outreach. May need to schedule medical appointments such as Dental, etc.
Required Qualifications:
– Must be based in the United States
– Minimum 5 years of experience in executive assistance or remote operations support
– Extensive experience with Asana, including system creation and team implementation
– Strong written communication skills and impeccable attention to detail
– High proficiency in Google Workspace and Microsoft Outlook (email, calendar, and file organization)
– Proven ability to work independently, maintain discretion, and act with maturity and speed
– Experience with Excel
Application Instructions:
To apply, please email arcexecdesk@gmail.com with the subject line:
“Remote Executive Assistant Application – [Your Name]”
Please include:
– A current resume
– A short introduction
– Responses to the vetting questions below
Vetting Questions:
1. How many years of experience do you have using Asana? Have you ever created an Asana task management system from scratch? If so, please briefly describe the scope and complexity of that setup.
2. How quickly could you fully set up a working Asana project space to manage multi-phase collaboration between two executives in different locations, with automated reminders and clear task ownership?
3. What’s your experience managing high-volume inboxes in both Gmail and Outlook? Please provide examples.
4. What specific experience do you have working with executives who handle sensitive business or personal matters?
5. Are you based in the United States and available during U.S. business hours?
6. Are you able to work independently and follow detailed instructions for communication — including not sending any external emails until pre-approved?
Finalists may be asked to complete a short paid trial task.